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How the Reading Process Works, Pt. 1: Getting to the Editor's Desk

stack.jpgSo, in the spirit of opening our doors a little, I'd like to say a thing or two about the reading process, and what happens to your submissions (with particular attention to unsolicited fiction submissions, seeing as that's what I oversee) when you send them to us. Keep in mind that contest submissions are treated differently to preserve their anonymity, and to keep everything fair and ethical.

The first person who sees your submission is probably our intern, who logs submissions, keeping a record of author names and addresses (which we never share), and even the titles of the stories you send us. Your submission at this point has a permanent record, and we can use our database to track it, and to contact you if we need to.

It's difficult to say how many fiction submissions we get in a single reading season. Let's call it a thousand. That's a conservative estimate. As submissions come in from all over the world (from anyone but current or recent students of Purdue University) they are grouped together in packages of four or five. These go out to our reading staff, about ten or so editorial assistants who read stories and make recommendations to me, the fiction editor. These are graduate students, generally in our MFA program, who are interested in seeing how a national magazine is put together, and who I try to give an idea of what I want to publish.

I instruct the readers to look for interesting stories, preferably under twenty pages (yes, it matters), that strike them as confident and enjoyable. Readablity (however they define it) is a definite plus. These interesting, competently written, readable stories get a "yes", and move up to my in box. All others get a "no", and their authors receive one of our neat little green rejection slips.

One of the biggest misconceptions is that a journal publishes anything "publishable" it gets, or that we can recognize certain stories as "the best," and automatically publish those. We're working with a limited number of pages here. The truth is, I get a broad range of stories, about thirty "yeses" in a given semester, and the criteria I have for making my final recommendations to the EIC deal with much, much more than simply artistic merit or "publishability."

So that's part 1. Next time I'll tell you about what specific things I look at, and how EIC Silverman makes her final selections. It's not pretty, but that's the sausage business.

Posted on Monday, February 6, 2006 at 03:54PM by Registered CommenterMark Leahy, Web Editor in | Comments7 Comments

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Reader Comments (7)

How long does the entire process take? 60 days? 120 days?
October 8, 2006 | Unregistered CommenterAnon.
We try to get back to everybody within the lifespan of an issue. So 4-6 months can be typical. It may take us until the end of the reading season (March 31st) to decide on a piece. Remember, the longer it takes us to get back to you, the further along your work has probably gotten in the reading process.
November 2, 2006 | Unregistered CommenterMark Leahy
What if 6 months passes? What is the best way for the writer to follow up to see where their story is in the process?
May 21, 2007 | Unregistered CommenterAnon
I have a cover letter question. How do you address an editor? Do you write: Dear Jon (which seems familiar and may not be appreciated), or if I write Dear Mr. Sealy am I being too formal and stuffy. Plus, what about the "dear," what can take the place of dear when one is writing a cover letter.
July 31, 2007 | Unregistered CommenterLuan Pitsch
Dear god, I love this. Hilarious, dry and yet informative. No other literary magazines quite have an article like this. Bravo.
February 27, 2008 | Unregistered CommenterJessica
December 2, 2008

Dear Editor:

When should I expect to hear from you concerning the three poems I submitted some time last August?

Thank you.

Sincerely,

Haig Khatchadourian
3034 N. Hackett Ave.
Milwaukee, WI 53211-3444
December 2, 2008 | Unregistered CommenterHaig Khatchadourian
Luan:

Here's how I approach it. Using "Dear Luan" is indeed too formal, at least here in the Midwest. If you are writing and receiving business letters you know that "Dear" has been largely replaced by simply using the person's first name, as I have done with you. If you're mad at the person or if they are in some way vastly outside your social or professional circle you should address them as "Mr., or Ms.", as in "Ms. Clinton:" or "Mr. Obama."

Having said this I still use "Dear" in this one case. Many publications list no editor. This is fine, but addressing a letter to "Editor:" seems harsh, dry, and formal. In this case I do indeed use the greeting, "Dear Editor."

I find it amusing how some writers go to great lengths to ferret out the name of an editor. If none is provided don't do it. Do you really think this will get you a leg up? No, and Googling a publication with the word "editor" is just plain creepy. --J.A.
December 6, 2008 | Unregistered CommenterJames Anderson

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